How Long Do You Have To Return Company Property

When someone leaves your organisation, yous need to ensure that they return any company property that they may have in their possession. To do and so properly, nosotros recommend using a Render of Visitor Belongings Letter that tin can be sent to employees so that they know what property they have and how to return it.

A letter like this is important considering it helps save your company a lot of money in the long run. Prison cell phones, laptops, iPads, and other tech tools aren't cheap, just you lot too need to collect other things similar keys, badges, and things that requite your employee admission to company assets.

The list of items in your return of company property letter volition change from place to identify, but the letter of the alphabet itself generally remains the aforementioned.

To assist you craft the perfect letter for your organization, nosotros have created a sample letter that you tin can employ when you need it, allowing you lot to make slight changes to the document instead of writing one every time someone makes an exit.

Let'southward dive in and examine what yous demand to include in your render of company belongings letter.

What Is a Return of Company Property Letter?

To start off, let's become over the nuts of what this letter needs to attain.

While the goal of the letter is uncomplicated - to get your visitor property back - the letter itself has to give actual details as to what your employee has to exercise. For example, your return of company belongings letter should include how many days the employee has to return the property, the date of their termination, what items they need to return, and where they need to return them to.

In order for this letter to work, y'all demand to go on track of what tools and property the employee has. E'er continue an updated tape of where your property is so yous can get it dorsum when someone exits the organization. If you don't, yous could be hemorrhaging money and compromising your security.

Writing a Render of Company Property Letter of the alphabet: The Introduction

When information technology comes to actually writing the return of visitor property letter, y'all need to start off merely like y'all would with whatever internal memo or alphabetic character. This means including your contact info at the superlative and then a subject line. Follow all of that up by addressing the employee.

This section of the render of company property letter of the alphabet can look something like this:

"[Company Name]

[Date]

[Employee Name]

[Employee Accost]

Subject: Return of Company Holding

Love [Employee Name],"

Every bit yous tin encounter, information technology's pretty standard stuff. Hopefully, yous will exist sending this alphabetic character out to the person while they are still making their exit or even handing them the alphabetic character during their layoff or termination meeting. It largely depends on how your arrangement operates during a termination.

For example, some of this holding may exist at the employee'south desk. Some organizations will not let terminated employees render to their desk, deciding to instead send security or HR to collect belongings. Others may let the employee to collect their things. It's entirely upwards to you, but make certain that whatever they have at dwelling house is included with the letter.

This brings u.s.a. to our next point: the core bulletin of the alphabetic character.

Writing a Return of Visitor Property Letter of the alphabet: The Cadre Message and Details

After you have all of the details lined upward, it's time for yous to get into the core message of the return of the company property letter, which will state all of the major details that the employee has to know.

Yous can start this off by saying:

"Per company policy, employees must render all property dorsum to the organisation in [insert number] of days after a [termination/layoff/etc]."

This gets correct to the point. Like all communication similar this, you need to leap right in. Don't beat around the bush or try to make small talk here. It's virtually getting property dorsum, and the circumlocution should be clear.

From here, you can move into the actual list of things that the employee has.

Here's how this section can look:

"Every bit per this date, [insert appointment], we have no record of you returning the following items:

-computer

-iPhone

-charger

-drawing pad"

This function conspicuously shows what belongings the employee has in their possession as well as telling them what engagement they need to render it past. Of course, this listing is but an example. Your organization may have more or less items depending on the employee, what your organisation does, and things of that nature.

Still, the cadre message remains the same: here's what you accept, here'due south when to give information technology back.

Side by side upwardly, move correct into the location where they should render the items and also tell them that local law enforcement volition be alerted if they do not return the belongings in the time allotted.

"Delight return the items listed above to our [insert metropolis} location, at [insert address].

If nosotros don't receive these items by [insert engagement], we will contact local constabulary enforcement."

After this, you are almost done with the letter of the alphabet. You just need to give them a identify to reach back out with questions and so sign off.

Catastrophe a Return of Visitor Property Letter of the alphabet: The Sign Off

It'southward important that you allow the employee to reach back out with questions when it comes to returning property. For example, perchance they actually don't take that iPad that you remember they take. Maybe they already returned things to IT or security and y'all don't know about it.

By offer them a way to reach back out, you can avert a lot of chaos and defoliation. The concluding affair you want to do is involve the police over something that doesn't need that level of escalation.

Nosotros recommend this section of the letter of the alphabet looking like this:

"Yous can contact us at whatever time with questions.

Thanks,

[insert name]

[insert telephone number]

[insert email]"

Again, it's simple and to the point.

Using a Return of Visitor Belongings Alphabetic character: Things to Consider

Nosotros've covered quite a scrap here today, but the key takeaways are that a return of company belongings letter is a bully way to ensure that you and your outbound employees are on the same page about what they have in their possession and provides them a clear style of returning the property in a timely way.

The letter should be articulate and concise, giving details as to how, where, when, and what, the employee needs to return.

If done correctly, this letter of the alphabet tin help yous salve coin in the long run by making you more attuned to the items that your staffers may have when they make their exits.

Want to see our sample Render of Visitor Property Letter? Click below.

Source: https://blog.careerminds.com/a-sample-return-of-company-property-letter

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